Microsoft PRO 1356EX Instructions d'exploitation

Printer/Scanner UnitType 1356Operating InstructionsScanner ReferenceRead this manual carefully before you use this machine and keep it handy for futur

2About the Scanner FunctionsThis section describes functions you can use in the scanner mode.For details about each function, see respective chapters.

Delivering Scan Files924H Press [OK].Note❒ The Comment search function searches for destinations by comment infor-mation, which is a registration item

Specifying the Sender934Specifying the SenderThis section explains how to specify the e-mail sender when sending a file by e-mailvia the delivery serv

Delivering Scan Files944Selecting the Sender by Entering the Registration NumberYou can select the sender by entering the registration number.A Press

Specifying the Sender954Selecting a Sender by Searching the Delivery Server’s Destination ListThis section explains how to select a sender by searchin

Delivering Scan Files964F If necessary, press [Advanced Search], and then specify the detailed searchcriteria.By pressing [Advanced Search], you can s

Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server974Specifying the Subject of the E-mail to Be Transmitted via the Delive

Delivering Scan Files984Simultaneous Storage and DeliveryThis section explains how to store a file and simultaneously deliver it.A Press [Store File].

995. Scanning Originals with theNetwork TWAIN ScannerUsing the machine, you can scan originals into a client computer over the network.Before Using th

Scanning Originals with the Network TWAIN Scanner1005Outline of the Network TWAIN ScannerThis section outlines the network TWAIN scanner function.In t

Before Using the Network TWAIN Scanner1015Preparing to Use the Network TWAIN ScannerThis section describes the preparations and settings for using the

3Display PanelThis section explains the simplified display and three confirmation screens:Check Modes, Preview, and Transmission File Status.You can f

Scanning Originals with the Network TWAIN Scanner1025Installing the TWAIN Driver from the Supplied CD-ROMThis section explains how to install the TWAI

Basic Network TWAIN Scanner Operation1035Basic Network TWAIN Scanner OperationThis section describes the basic operation for scanning with the network

Scanning Originals with the Network TWAIN Scanner1045Note❒ If you have already selected a scanner, you do not need to select the scan-ner unless you w

1056. Various Scan SettingsThis section describes various scan settings.Scan SettingsThis section explains how to make Scan settings.A Press [Scan Set

Various Scan Settings1066Items for Specifying Scan SettingsThis section describes the items for Scan Settings.Scan TypeSelect a scan type that is appr

Items for Specifying Scan Settings1076ResolutionSelect resolution for scanning originals.Select [100 dpi], [150 dpi], [200 dpi], [300 dpi], [400 dpi],

Various Scan Settings1086Relationship of original of mixed sizes and scan sizeThis section explains differences you need to be aware of when scanning

Items for Specifying Scan Settings1096C Press [Custom Size].D Specify Original Size (X1 and Y1) using the number keys, and then press {q}.For example,

Various Scan Settings1106Setting procedure of custom size when scanning part of an originalThis section explains how to set a custom size for scanning

Items for Specifying Scan Settings1116A Press [Scan Settings].B Press [Scan Size].C Press [Custom Size].D Specify Original Size (X1 and Y1) using the

4Note❒ To return to the initial screen, press {Simplified Display} again.❒ Certain keys do not appear on the simplified display.Confirmation DisplaysT

Various Scan Settings1126How to set originals to scan them by custom sizeThis section explains how to place originals you want to scan at Custom size.

Items for Specifying Scan Settings1136❖ Original Orientation is [] (Reverse Orientation: ON)❖ Original Orientation is [] (Reverse Orientation: ON)Refe

Various Scan Settings1146Adjusting Image DensityThis section explains how to adjust image density.To adjust image density, press [W] or [V], at the le

Setting of Original Feed Type1156Setting of Original Feed TypeThis section explains Original Feed Type settings such as orientation and scansides of o

Various Scan Settings1166Placing OriginalsTo correctly display the top/bottom orientation of the scanned original on a cli-ent computer, the placement

Setting of Original Feed Type1176Note❒ Originals are normally rectangular ( ) or horizontally long ( ). However, thetable above uses squares to make o

Various Scan Settings1186Original SettingsThis section explains the settings for the scanning the sides of originals.One-sided originalThis section ex

Setting of Original Feed Type1196Two-sided originalThis section explains the settings for scanning both sides of originals.A Press [Original Feed Type

Various Scan Settings1206Note❒ If you selected [Divide], the setting made here is applied to the last page ofeach batch of divided originals.Multiple

Setting of Original Feed Type1216Thin PaperThis section explains settings for preventing thin originals being damaged whenthey are fed from the ADF fo

5PreviewThis section explains items that are displayed and how to display the Previewscreen.Use the Preview screen to check that of originals have bee

Various Scan Settings1226Batch, SADFThis section describes the setting for scanning multiple originals multiple times.To scan multiple originals as a

Setting of Original Feed Type1236C Press [OK]. Note❒ If [SADF] is selected, scanning starts as soon as you place additional origi-nals in the ADF. How

Various Scan Settings1246C Press [Change], and then use the number keys to enter the number of pagesyou want to divide the job into sets of.D Press {q

Scanning Multiple Pages of Originals as One File1256Scanning Multiple Pages of Originals as One FileThis section explains the procedure for sending mu

Various Scan Settings1266G After all originals are scanned, press {q}.Storing or transmission starts.Note❒ If [Batch] is selected, originals can be sc

Setting File Type and File Name1276Setting File Type and File NameThis section explains the procedure for setting file type, file name, and securityfo

Various Scan Settings1286B Select a file type. C Press [OK].Note❒ Converting a file type into High Compression PDF reduces the file's datavolume

Setting File Type and File Name1296Setting File NameThis section explains the procedure for setting a file name.Scanned file will be given a file name

Various Scan Settings1306Changing the starting digit of file name serial numbersA single-page file is assigned a serial number after the file name. Th

Setting File Type and File Name1316Security Settings to PDF FilesThis section explains security settings for PDF files.Use security settings to preven

6❒ Preview is not available if you select High Compression PDF as the file type.❒ Preview might not be displayed if scanning failed or the image file

Various Scan Settings1326F In [Password], press [Enter].G Enter a password, and then press [OK].The password entered here will be required to open the

Setting File Type and File Name1336Changing security permissions for PDF filesSet a Master Password to restrict unauthorized printing, changing, copyi

Various Scan Settings1346F In [Password], press [Enter].G Enter a password, and then press [OK].The password entered here will be required to change t

Programs1356ProgramsYou can register frequently used settings in the machine memory and recallthem for future use.Note❒ You can register up to 25 prog

Various Scan Settings1366E Enter the program name.F Press [OK].The Program screen reappears. When the settings are successfully registered,m appears o

Programs1376Changing a Registered ProgramTo change the settings registered to a program:A Press {Program}.B Press [Recall].C Press the number of the p

Various Scan Settings1386Deleting a ProgramTo delete a registered program:A Press {Program}.B Press [Delete].C Press the number of the program you wan

Programs1396Registering Initial Values for Initial DisplayThis section explains how to set defaults for the initial screen, which appearswhen the mach

Various Scan Settings1406Scan Settings When Using Twain ScannerThis section explains how to specify original orientation and scan setting for abundle

Scan Settings When Using Twain Scanner1416❖ ADF Note❒ Originals are normally rectangular ( ) or horizontally long ( ). However, thetable above uses sq

7Note❒ You cannot check scanner function transmission results by pressing [Job List]at the bottom of the screen. To check transmission results, press

Various Scan Settings1426

1437. AppendixThe appendix details specifications of the scanner function and explains supple-mentary settings.Relationship between Resolution and Fil

Appendix1447Note❒ Enter B6, A6, and A7 sizes directly.When Using as a TWAIN ScannerThis section explains the relationship between resolution and scan

Relationship between Resolution and File Size1457❖ If [16770K colors] is selected in [Col./ Grad.:]The originals can be scanned using combinations mar

Appendix1467Relationship between File Type Specified for Scanning and File Types for Sending E-mail and FolderThis section explains the relationship b

Software Supplied on CD-ROM1477Software Supplied on CD-ROMThis section explains the applications on the supplied CD-ROM.Quick InstallThis section expl

Appendix1487• Operating systemMicrosoft Windows 95/98/MeMicrosoft Windows 2000/XPMicrosoft Windows NT 4.0Microsoft Windows Server 2003• Display resolu

Software Supplied on CD-ROM1497❖ Software installed with DeskTopBinder Lite•Auto Document LinkAuto Document Link on the client computer monitors in-tr

Appendix1507Values of Various Set Items for Transmission/Storage/Delivery FunctionThis section explains the values of various transmission/storage/del

Values of Various Set Items for Transmission/Storage/Delivery Function1517Folder transmissionThe following table tells you the maximum values of the S

8Scanner FeaturesThis section explains Scanner Features settings.To display the Scanner Features screen, press {User Tools}. For detailed settingmetho

Appendix1527Storage FunctionThe following table tells you the maximum values of the storage function set-tings.Item Maximum value CommentsNumber of fi

Values of Various Set Items for Transmission/Storage/Delivery Function1537Network Delivery FunctionThe following table tells you the values of setting

Appendix1547SpecificationsThe following table tells you the specifications of the scanner.Scan method Flatbed scanningScan speed When using the E-mail

Specifications1557Network protocol IPv4, IPXProtocol for sending e-mail SMTP, POP3Protocol for Scan to Folder SMB, FTP, NCP

156INDEXAAddress Book, 12, 40, 47ADF, 112, 115, 140Adjusting image density, 114Advanced search, 20, 23, 28, 47Auto Color Select, 106Auto den

157MManaging stored files, 76, 77, 78, 79Manual entry, 22, 33, 49Mix 1 & 2 Sided, 120Mixed sizes, 108, 141Multi-pages, 146NNCP, 54, 56

158 EN USA B840-7601Subject, 97Subject/Text, 31, 32, 33Switching screen, 17network delivery scanner screen, 88Scan to Folder, 44Symbol, 1T

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:a means POWER ON.c means STAND BY.Note to users in Can

Printer/Scanner Unit Type 1356 Operating Instructions Scanner ReferenceEN USA B840-7601

9❖ Send Settings❖ Initial SettingsItems DescriptionCompression (Black & White) Specify a compression method for files scanned in black and white.C

10

111. Sending Scan Files by E-mailYou can attach scan files to e-mails and send them via connections such as LANand the Internet.Before Sending Scan Fi

IntroductionThis manual contains detailed instructions and notes on the operation and use of this machine. For yoursafety and benefit, read this manua

Sending Scan Files by E-mail121Preparation for Sending by E-mailThis section explains the preparation and settings for sending scan files by e-mail.A

Before Sending Scan Files by E-mail131E-mail ScreenThis section explains the screen layout when sending scan files by e-mail.The function items displa

Sending Scan Files by E-mail141Basic Operation for Sending Scan Files by E-mailThis section describes the basic operation for sending scan files by e-

Basic Operation for Sending Scan Files by E-mail151G If necessary, press [File Name / Type] to specify settings such as file name andfile format.For d

Sending Scan Files by E-mail161❒ You can also store a scan file and simultaneously send it by e-mail. For de-tails, see "Simultaneous Storage and

Switching to the E-mail Screen171Switching to the E-mail ScreenThis section explains how to switch the screen to the E-mail screen.If the Scan to Fold

Sending Scan Files by E-mail181Specifying E-mail DestinationsThis section explains how to specify e-mail destinations.You can specify e-mail destinati

Specifying E-mail Destinations191If the target destination does not appear, take one of the following steps:• Display the destination by selecting its

Sending Scan Files by E-mail201Searching the machine’s address book for the destination and selecting itThis section explains how to search the machin

Specifying E-mail Destinations211G Select a destination.H Select [To], [Cc], or [Bcc].I Press [OK].Note❒ If [LDAP Search] is set to [On] in [System Se

iManual for This MachineRefer to the manuals that are relevant to what you want to do with the machine.❖ About This MachineBe sure to read the Safety

Sending Scan Files by E-mail221Entering an E-mail Address ManuallyThis section explains how to enter an e-mail address manually.A Press [Manual Entry]

Specifying E-mail Destinations231Selecting Destinations by Searching an LDAP ServerBy accessing an LDAP server, you can search for destinations and se

Sending Scan Files by E-mail241F If necessary, press [Advanced Search], and then specify the detailed searchcriteria.By pressing [Advanced Search], yo

Specifying E-mail Destinations251• [End Word]: The names which end with the entered character or charactersare targeted.For example, to search for &qu

Sending Scan Files by E-mail261C Press [Names], and then specify the name and other information to be regis-tered.For details about specifying the inf

Specifying the E-mail Sender271Specifying the E-mail SenderThis section explains how to specify the e-mail sender.To send e-mail, you must specify the

Sending Scan Files by E-mail281Using a Registration Number to Specify a Sender NameSelect the sender from the destination list according to the regist

Specifying the E-mail Sender291C To search by name, press [Name].To search by e-mail address, press [E-mail Address].The soft keyboard appears so you

Sending Scan Files by E-mail301• [End Word]: The names which end with the entered character or charactersare targeted.For example, to search for "

Specifying the E-mail Subject311Specifying the E-mail SubjectThis section explains how to specify the e-mail subject.A Press [Subject].The soft keyboa

ii• PostScript3 Supplement•UNIX Supplement• Manuals for DeskTopBinder Lite• DeskTopBinder Lite Setup Guide• DeskTopBinder Introduction Guide•Auto Docu

Sending Scan Files by E-mail321Specifying the E-mail MessageThis section explains how to specify the e-mail message.The message can be created in the

Specifying the E-mail Message331Manual Entry of a MessageYou can enter the message manually.A Press [Text].B Press [Manual Entry].The soft keyboard ap

Sending Scan Files by E-mail341Simultaneous Storage and Sending by E-mailThis section explains how to store a file and simultaneously send it by e-mai

Simultaneous Storage and Sending by E-mail351Sending the URL by E-mailThis section explains how to send the URL of the stored file by e-mail.Important

Sending Scan Files by E-mail361❒ For details about the functions for displaying and downloading stored filesusing Web Image Monitor, see Copy/ Documen

372. Sending Scan Files to FoldersUsing the Scan to Folder function, you can send scan files over the network toshared folders, FTP server folders, or

Sending Scan Files to Folders382Sending files to an FTP server1. This machineYou can send scan files to FTP serverfolders. To send scan files to FTP s

Before Sending Files by Scan to Folder392Sending files to a NetWare server1. This machineYou can send scan files to NetWare fold-ers. To send scan fil

Sending Scan Files to Folders402•In [Effective Protocol], enable [IPv4]• To send files to shared folders, enable [SMB] in [Effective Protocol]. To sen

Before Sending Files by Scan to Folder412Scan to Folder ScreenThis section describes the screen layout when sending scan files by Scan to Folder.The f

iiiTABLE OF CONTENTSManual for This Machine ...iHow to Read This

Sending Scan Files to Folders422Basic Operations When Using Scan to FolderThis section describes the basic operations involved in using Scan to Folder

Basic Operations When Using Scan to Folder432H Specify the destination.You can specify multiple destinations.For details, see "Specifying Scan to

Sending Scan Files to Folders442Switching to the Scan to Folder ScreenThis section explains how to switch to the Scan to Folder screen.If the E-mail s

Specifying Scan to Folder Destinations452Specifying Scan to Folder DestinationsThis section explains how to specify Scan to Folder destinations.You ca

Sending Scan Files to Folders462Selecting a destination registered in the destination listSelect the destination from the destination list.A In the de

Specifying Scan to Folder Destinations472C Press [OK].By pressing [Change], you can change the selected destination.Searching the machine’s address bo

Sending Scan Files to Folders482E If necessary, press [Advanced Search], and then specify the detailed searchcriteria.By pressing [Advanced Search], y

Specifying Scan to Folder Destinations492• [Exclude Words]: The names which do not contain an entered character orcharacters are targeted.For example,

Sending Scan Files to Folders502E Press [OK].F Depending on the destination setting, enter the user name for logging onto the client computer.Press [M

Specifying Scan to Folder Destinations512Specifying the path by browsing the network for destinationsYou can browse computers on the network for the d

iv3. Storing Files Using the Scanner FunctionBefore Storing Files...

Sending Scan Files to Folders522Note❒ If authentication is required to access the folder, the login screen appears.Enter the user name and password.❒

Specifying Scan to Folder Destinations532E Press [Manual Entry] on the right side of the path field.F Enter the path for the folder.The following is a

Sending Scan Files to Folders542Sending Files to an NDS Tree or NetWare ServerThis section explains how to specify destinations when sending files to

Specifying Scan to Folder Destinations552E Enter the path for the folder.If you set the connection type to [NDS], the NDS tree name is "tree"

Sending Scan Files to Folders562Specifying the path to a destination folder in an NDS tree or on a NetWare server by browsing the networkYou can brows

Specifying Scan to Folder Destinations572❒ If the selected NDS tree or NetWare server requires authentication, a loginscreen appears. Enter a user nam

Sending Scan Files to Folders582Registering the Path to the Selected Destination in the Address BookThis section explains how to register folder paths

Simultaneous Storage and Sending by Scan to Folder592Simultaneous Storage and Sending by Scan to FolderThis section explains how to store a file and s

Sending Scan Files to Folders602

613. Storing Files Using the ScannerFunctionUsing the scanner function, you can store scan files in the machine and then sendthe stored files by e-mai

v6. Various Scan SettingsScan Settings ...105Items f

Storing Files Using the Scanner Function623Note❒ Stored files will be deleted after a set period. For details about specifying theperiod, see General

Basic Operation for Storing Scan Files633Basic Operation for Storing Scan FilesThis section describes the basic operation for storing scan files.A Mak

Storing Files Using the Scanner Function643I Press [OK].J Press {Start}.If you are scanning batches, place the next originals.Note❒ Depending on the s

Specifying File Information for a Stored File653Specifying File Information for a Stored FileYou can specify data for a stored file, such as user name

Storing Files Using the Scanner Function663Specifying a File NameThis section explains how to change the name of a stored file.A stored file is alloca

Specifying File Information for a Stored File673Specifying a PasswordYou can specify a password for the stored file.Important❒ Do not forget the passw

Storing Files Using the Scanner Function683Displaying the List of Stored FilesThis section describes the list of stored files.Using the list of stored

Displaying the List of Stored Files6937. [Preview]Press this to display a preview of the se-lected file. For Detail, see "Checking aStored File S

Storing Files Using the Scanner Function703 Searching by file nameYou can search for a stored file by its file name.A Press [Select Stored File].B P

Checking Stored Files713Checking Stored FilesYou can display the Preview screen and check a stored file on the machine orfrom the client computer.Chec

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Storing Files Using the Scanner Function723Stored File Preview Screen1. [Zoom Out], [Zoom In]In previewing, you can reduce or enlargethe file image.2.

Checking Stored Files733Displaying the List of Stored Files with DeskTopBinder LiteUsing DeskTopBinder Lite, you can display the list of files stored

Storing Files Using the Scanner Function743Sending a Stored FileYou can either send the selected file or the URL of the file location.This section mai

Sending a Stored File753Note❒ If you choose a file protected by a password, a screen to enter the passwordappears. To select the file, enter the corre

Storing Files Using the Scanner Function763Managing Stored FilesThis section explains how to delete stored files and how to change the data forstored

Managing Stored Files773Changing Data for a Stored FileYou can change data for a stored file, such as [User Name], [File Name], and [Pass-word].Note❒

Storing Files Using the Scanner Function783F Press [OK].G Make sure that the user name was changed as necessary, and press [Exit].Note❒ Using Web Imag

Managing Stored Files793E Change the file name.F Press [OK].G Make sure that the file information was changed as necessary, and press [Exit].Note❒ For

Storing Files Using the Scanner Function803Note❒ Using Web Image Monitor or DeskTopBinder, you can also change the pass-word of a file stored in the m

814. Delivering Scan FilesUsing the ScanRouter delivery software, you can deliver by various methodsscan files produced by the machine.Before Deliveri

1How to Read This ManualSymbolsThis manual uses the following symbols:Indicates important safety notes.Ignoring these notes could result in serious in

Delivering Scan Files824Preparing to Deliver a FileThis section describes the preparations and settings for delivering scan files.Important❒ To use th

Before Delivering Files834Installing DeskTopBinder Lite from the Supplied CD-ROMThis section explains how to install DeskTopBinder Lite on a client co

Delivering Scan Files844Network Delivery Scanner ScreenThis section describes the screen layout when using the network delivery scanner.The function i

Basic Operation for Delivering Files854Basic Operation for Delivering FilesThis section describes the basic operation for delivering scan files using

Delivering Scan Files864G Specify the destination.You can specify multiple destinations.For details, see "Specifying Delivery Destinations".

Basic Operation for Delivering Files874Referencep.88 “Switching to the Network Delivery Scanner Screen”p.105 “Various Scan Settings”p.114 “Adjusting I

Delivering Scan Files884Switching to the Network Delivery Scanner ScreenThis section explains how to switch the screen to the network delivery scanner

Specifying Delivery Destinations894Specifying Delivery DestinationsThis section explains how to specify delivery destinations.Selecting Destinations R

Delivering Scan Files904Selecting destinations by entering their registration numbersSelect a destination by entering its Short ID number (registered

Specifying Delivery Destinations914Selecting destinations by searching the delivery server’s Destination ListIn the delivery server’s Destination List