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Microsoft Office Communicator 2007 Getting Started Guide | 43
Chapter 9: Conferencing with Communicator
Office Communicator 2007 is designed to support the natural, typically unstructured way that you
communicate with others. For example, with Office Communicator, you might start an IM
conversation with somebody and then decide you need to invite another person to the conversation to
make a decision. When you invite a third person to the IM conversationyou create an ad-hoc
conference. Once you have started the conference, you can invite others, or seamlessly add audio and
video communication modeswithout ever leaving the Communicator Conversation window. With
Communicator, starting a conference requires only a few mouse clicks. For example, a great way to
take advantage of Communicator’s conferencing capabilities is to start an IM conference or phone
conference by selecting a group in the Contact List and then clicking Send an Instant Message or
Make a Conference Call.
In this chapter, we will show you how to:
Start an IM conference by inviting others to an IM session
Start an audio conference call by selecting multiple contacts in the Contact List or by
selecting a contact or distribution group.
Start an ad-hoc audio/video conference from an instant messaging session.
Join a conference.
Conferences with three or more participants, including audio/video conferences, require an Office
Communications Server 2007 A/V Conferencing Server. If you are not sure if an A/V Conferencing
Server is set up for your organization, contact your system administrator.
Start an IM Conference
Starting an unscheduled (ad-hoc) IM conference is often a fast way to make decisions. Perhaps equally
important, starting an IM conference is as easy as multi-selecting contacts in the Contact List or
selecting a group, and then clicking Send an Instant Message. You can start an IM conference from
the Contact List by selecting multiple contacts, a distribution group, or contact group. You can also
start a conference from a phone or video conversation between two people by simply inviting another
person to the conversation.
To start an unscheduled IM conference
In the Contact List, do one of the following:
Select multiple contacts by holding down CTRL as you click the contacts that you
want to invite to the conference, right-click the last contact, and then click Send an
Instant Message. Type a message in the Message Entry area and then press ENTER.
Right-click a contact or group, as shown in Figure 9.1, and then click Send an Instant
Message. Type a message in the Message Entry area and then press ENTER.
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